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Constitution

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1. Club Name: The Club shall be called Brantham Athletic Football Club. 2. Objective: The objective of the club shall be to provide opportunity and facilities for Junior, Youth and Senior football for Brantham and the surrounding area. 3. Status of Constitution: This Constitution (the club rules) forms a binding agreement between each member of the Club. 4. Rules and Regulations: (a) The Club shall have the status of an Affiliated Member Club of the Football Association by virtue of its affiliation to the Football Association. The rules and regulations of the Football Association Limited, County Association and any League or Competition to which the Club is affiliated shall be deemed to be incorporated into the Club rules. (b) The Club will abide by the Football Association’s Child Protection Policies and Procedures, Equal Opportunities and Anti-Discrimination Policy. (c) All Parents, Spectators, Officials and Players involved with Brantham Athletic Football Club will abide by the Club’s code of conduct. (d) In the interests of child protection all the Club’s officials (Committee Members and Managers/coaches) will be subject to a CRB (Criminal Records Bureau) check. (e) The Club shall have, maintain and renew each year, Public Liability Insurance. 5. Club Membership: (a) The members of the Club shall be those listed on the Membership Register which shall be maintained by the Club Secretary. (b) Any person who wishes to be a member of the Club must apply on the Membership Application form and deliver it to the Club Secretary. Election to membership shall be at the sole discretion of the Club’s Executive Management Committee. Membership will be effective upon an applicants name being entered on the Membership Register. (c) In the event of a member’s expulsion or resignation the member’s name will be removed from the membership register. (d) The Football Association will be given access to the Membership Register on demand. (e) Each member shall be expected to contribute to the club by assisting in raising funds and providing help and assistance as and when required. (f) The Club will not be held responsible for any loss or damage to member’s property during the period from arrival at, and departure from the venue at which a game is being played, or training being held. 6. Annual Membership Fee: (a) An annual membership fee payable by each member shall be determined by the Executive Management Committee. The fee shall be submitted with the completed Membership Application Form. (b) All annual fee’s will be due to the Club Secretary. Failure to do so will result in Members being unable to play for the Club until payment has been received. 7. Resignations and Expulsion: (a) A member of the Club shall cease to be a member of the club if, and from the date on which, the member gives notice to the Club of their resignation. (b) The Executive Committee shall have the power to expel any member, when in their opinion, it would not be in the interests of the Club for them to remain a member. (c) Any incidents regarding members found vandalizing property or causing problems at the Club will be investigated by the Committee and may result in termination of their membership. (d) A member who resigns or is expelled shall not be entitled to claim any, or share of any, of the Club property. 8. Club Committee: (a) The Club Management Committee shall comprise of the following Club officials: Chairman Vice-Chairman Treasurer Club Secretary Senior Secretary Youth Secretary (U18) Junior Secretary (U8-U16) Press Secretary Commercial Manager Social Secretary Child Protection Officer Development Officer Senior 1st XI Manager Youth Representative (U12-U16) Mini-Soccer Representative (U8-U11) Minutes Secretary (non-voting) Positions in bold must be filled in order for the Club to continue. (b) Meetings will be held as deemed necessary by the Club Management Committee. (c) Elected officers will hold their positions for a 2 year term period. After which time officers must seek re-election along with any new candidates. New candidates to vacant posts must advise, in writing, to the Club Secretary four weeks in advance of the AGM. (d) Any vacancy on the Club Management Committee which arise between Annual General Meetings shall be filled by a member proposed by one and seconded by another Club Committee member and approved by a majority of the remaining Committee members. (e) The Club Committee will be responsible for the management of all the affairs of the Club. (f) Decisions of the Club Management Committee will be made by a simple majority of those attending the Club Management Committee meeting and will be recorded and kept by the Club Secretary. (g) The Meetings shall be chaired by the Chairman or in their absence the Vice-Chairman. (h) To compliment the activities of the Club Management Committee, a Club Executive Committee consisting of: Chairman Vice-Chairman Club Secretary Treasurer And two other representatives from the Club Management Committee will be responsible for future policy and forward planning of the Club. (i) Decisions of the Club Executive Committee will be made by a simple majority of those attending the Club Executive Committee meeting and will be recorded and kept by the Club Secretary. (i) The Club Executive Committee is empowered to co-opt additional Club members onto the Club Management Committee . 9. Annual General Meeting: (a) An A.G.M. will be held no later that 30th June to 1. Receive a report on the activities of the Club over the past year. 2. Receive a report on the Club’s finances over the past year. 3. Elect members of the Club Committee. 4. Elect members of the Executive Committee. 5. Consider motions to which due notice has been given. b) Nominations for elections must be made in writing and be supported by a Proposer and Seconder to the Club Secretary at least 14 days prior to the A.G.M. (c) A Special General Meeting may be called at any time by the Committee and shall be called within 21 days of receipt by the Club Secretary of a requisition in writing, signed by not less than six Management Committee members, stating the purposes for the meeting and the resolutions proposed. Business at an SGM may be any business transacted at an AGM. (d) The Club Secretary shall send to each Committee member written notice of the date of a General Meeting with the resolutions proposed at least 14 days before the meeting. (e) The Chairman, or in his absence, a member selected by the Committee, shall take the Chair. At A.G.Ms, a bare majority shall decide on resolutions. At S.G.Ms, a majority of three-quarters will decide on resolutions. (f) The Club Secretary will record and file minutes from General Meetings. 10. Club Teams: (a) At its first meeting following an AGM the Club Committee will appoint a Club member to be responsible for each of the Club’s football teams. (b) It is a requirement for all Managers and/or coaches to attain level one coaching accreditation. (c) No player shall be permitted to leave the Club unless all kit belonging to the Club has been returned and all his/her financial liabilities have been settled. (d) It is expected that all players whilst representing Brantham Athletic Football Club, travelling to/from training/matches and participating in matches or matches or any other event the Club may be involved in will be on his/her best behaviour at all times. (e) Any fines incurred by any official or player, who according to the committee has used abusive language or has brought the game into disrepute whilst representing Brantham Athletic Football Club, will be the responsibility of the Official or Player as far as payment is concerned. (f) Supervised-training sessions will be held weekly on various evenings for different age groups. Each player shall pay a weekly subscription which will be reviewed (and adjusted as appropriate) at the beginning of each playing season by Executive Committee. (g) The person supervising junior training sessions shall not leave the premises until all players have departed. (h) Team Managers will be allocated their home pitch at the start of each season. Any requests for other pitches must be approved by the Fixtures Secretary. 11. Child Protection: (a) Brantham Athletic Football Club believes all children and young people have a right to be safe and treated with dignity and respect. The Club will implement and abide by the Child Protection guidelines issued by the Football Association in its ‘Child Protection Procedures and Practices’ handbook. (b) The Club will have a Child Protection Officer. 12. Club Finances: (a) A bank account shall be maintained in the name of the Club (Brantham Athletic Football Club). Four designated signatories shall be named from the Executive Committee, Chairman, Vice-Chairman, Secretary and Treasurer. No sum shall be drawn except by cheque, which shall require to be signed by two of the four designated signatories. (b) Only Executive Committee designated signatories can authorize the payment or re-numeration and expenses to any member of the Club and to any other person or persons for services to the Club. (I) For amounts up to a value of £250, an individual signatory can authorize. (II) For amounts over £250 all four signatories need to be advised and approved at Club Executive Committee. (c) The Treasurer will ensure that an Authorizer for a payment is not also a signatory for that payment. 13. Discipline and Complaints In the event that any member feels he or she has suffered discrimination in any way or that the Club Policies, Rules or Code of Conduct have been broken, the following procedure will apply. (a) They should report the matter to the Club Secretary or another member of the Management Committee. The report should include: 1. Details of what, when, and where the incident took place. 2. Any witness statement and names. 3. Names of others who have been treated in a similar way. 4. A preference for a solution to the incident. (b) The Club’s Management Committee will have the power to, 1. Warn of future conduct 2. Suspend from membership 3. Remove from membership any person found to have broken the Club’s Policies or Codes of Conduct. 14. Dissolution: (a) A resolution to dissolve the Club shall only be proposed at an Annual General Meeting or Special General Meeting and shall be carried by a majority of at least three-quarters. (b) The dissolution shall take effect from the date of the resolution and the Club committee shall be responsible for the winding up of the assets and liabilities of the Club.